Tuesday, September 20, 2011
By Robert C Hayes
Article Source: http://EzineArticles.com/6502003
Do You want to be a leader in your chosen field but cannot stop procrastination?
Want to be at the top in your company and find it difficult to delegate?
Want to develop positive attitudes towards time management and don't know how to go about it?
Want to get the most from every day even though it only has 24 hours?
Want to make a profound impact on both your business and personal lives?
Do you plan and organize your day and then find that interruptions ruin it?
Would you like to spend 25% to 30% more time in high payoff activities?
The goals relating to Time Management are the lifeblood of developing a process that produces a permanent change in methods and behavior.
We all know that extraordinary people have two things in common: 1) They get more done in less time with less frustration and 2) They have clearly defined goals in both their business and personal lives and are achieving these goals on a daily basis!
Let's look at some items which will help you become more effective:
1. Stop Procrastination. The way to do this is to set meaningful goals and complete them on a time schedule you set for yourself, by yourself. Procrastination is nothing more than just not doing something. It is, perhaps, something you do not like to do! Set a goal, develop an action plan and get it done. If you somehow do not make the time schedule you set, simply change the time to a more realistic one.
2. Delegation requires a plan. Decide who you are going to delegate to, what the task is and construct steps to teach the person his or her new task with time schedules. Track the progress of each step and the time it was completed. Log any feedback, how it was given and if it was positive or negative. An example would be like this: Tell the person about the plan Teach the skill Observe the performance Continue supervision until performance is satisfactory Tell the person they will now perform the task with you available for help if needed Log the benefits to the employee accepting the new task. Also log the benefits you will receive. As an example, how will you feel about yourself and how will you use the new time created?
3. Developing a positive attitude, getting the most from your day and making a profound impact on both your personal and business lives all have to do with your ability to set great goals and accomplish them on a reasonable time schedule. Goal setting is the single most important thing you will do to make all this happen! Remember, the goal you set must be a SMART goal. This means Specific, Measurable, Attainable, Realistic and Tangible. If your goal does not have these characteristics, change the goal to one that does. Specific means it has to have substance. Measurable means "How will you measure your success?" Attainable means you must be able to accomplish the goal within a reasonable time frame. Realistic means it must be real; something that will make you feel good when accomplished. Tangible means that it must produce benefits. If you do not receive a benefit or eliminate a loss, you must set another goal. Once you set your goal with these attributes then develop a plan of action. A plan of action is nothing more than the goal broken down into small tasks with completion dates on each one.
4. Dealing with Interruptions is sometimes difficult to get a handle on simply because you personally cause some of the interruptions! How about the times you drop into another's office and "hang out" for a while? And what about the telephone calls you make to others instead of sending a memo? Typical interruptions are the Telephone, Fire Fighting and Drop-in Callers. Telephone calls should be grouped as much as possible. Set a time during the day when you make and return calls. Drop-in callers should be discouraged to stay for a long time. Do you offer them a coffee or begin a conversation that allows them to prolong their stay? Fire Fighting will diminish as you become more adept at goal setting. You will find that many emergencies disappear when this happens.
5. Spending 25% to 30% more time in high payoff activities will be possible when you learn to set good goals and are accomplishing them on a regular basis. Delegation will also create new time for you. In the classes I have conducted almost all people have been able to gain at least 2 hours a day after becoming adept at goal setting. This is absolutely the key to more production. Here are some of the participants comments: "Spending 25% more time in profit making priority tasks". "Spending about 30% more time in high priority items that net us the highest payoff". "All of the staff are planning their day and setting goals". "Decisive in improving my organizational and managerial skills". "Time Management has improved our effectiveness in some areas by 50%. A Tremendous savings". "Dramatic 50 to 1 payback".
To get started on your way to becoming a great manager of your time you need to make a strong commitment to developing time management goals and stick to it! This article has provided essential information to help you become a goals oriented Manager of your Time and a leader in your chosen profession.